Printable Welcome Email Template
This welcome email template is for managers, HR staff, and team leads who need a clear first message for a new hire. It includes a subject line, greeting, start date, start time, first-day location or video link, onboarding buddy, what to bring, first-week schedule note, and contact line. The template is set up to welcome [Name] into the [Role] position and confirm the basics before day one.
Free printable · PDF
- 1 page
- US Letter — choose “Fit to page” for A4
- PDF, 51 KB
Free for personal, family and classroom use.
Use it by filling in the brackets with your company details, then send it as an email or copy it into a document for review. You can attach the first-week schedule and adjust the meeting place, buddy name, and phone number as needed.
Good for
- Send a first-day welcome message
- Confirm start time and location
- Share documents and contact details
Tip: Save a copy with the placeholders filled in for each new hire before sending.
5 files · DOCX, PDF, XLSX
Get every sheet: Employee Onboarding Kit
This sheet plus 4 more in one download, with the editable Word and Excel files. Editable onboarding checklist, onboarding tracker spreadsheet with working-day due dates, 30-60-90 day plan template, welcome email template and a new-hire feedback survey.
$5.00 USD, one-time 5 files · about $1.00 each
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7-day money-back guarantee. Full refund within 7 days of purchase, even after you download.
Printable Employee Onboarding Checklist
Printable Onboarding Tracker
Printable 30-60-90 Day Plan
Printable New Hire Feedback Survey